If we decide to finance your project, we will email you the decision. In order to receive funding from us, you need to implement the project as you have described and follow our term. During the project period, you must also report to us how the project is going, and any changes you make to the project.
The decision on funding
The decision contains information about who receives funding and how much each beneficiary receives. For each beneficiary, an amount and a maximum aid intensityare specified. The amount is the maximum funding you can receive, regardless of how high your costs are. The maximum support level is the share of your costs that we can finance, expressed as a percentage. If you have lower costs than budgeted, it is usually the maximum support level that determines the final grant amount. The amount may then be lower than what is stated in the decision.
Vinnova often pays out money in advance. If you received more money than you are entitled to, you must pay back the excess.
The decision also states during which time period we can finance your costs and when various reports must be submitted.
We have general terms and conditions that apply to all project we finance. For certain calls for proposals and project, we also have special conditions, which only apply to them.
Our general terms and conditions mean, among other things, that you must
- carry out the project according to the project description you submitted in proposal
- write an agreement, if you are several parties
- report your costs and how the project is going
- provide information about the project, even after it has ended.
If you do not comply with the conditions, Vinnova has the right to cancel the financing. Then you may also be liable for repayment for funding that we have already paid out.
Vinnova's general terms and conditions for funding
Read our guide to understand which costs you are allowed to cover, and how they are calculated.
Guide to eligible costs (pdf)
In our agreement guide, we describe what you should think about when you write your agreement between the parties in the project.
Contract guide (pdf)
What help can we get from Vinnova?
You must be able to run the project independently, but you are always welcome to contact the manager at Vinnova if you have questions about the financing.
Submit reports regularly
All project submit reports to us on how things are going, so we can see that you are carrying out the project as you described in your proposal. If you fail in the reporting or in the way you carry out the project, we will not pay out any money.
The project manager submits all reports in our e-service, and other project parties must ensure that the project manager has all the information needed to do so. How often you must report is stated in the decision, and we send an email to the project manager two weeks before the next report.
This is how you report
The project manager submits all reports via our project management e-service after the decision is complete. The decision contains information about when you must submit the various reports. Which reports it is varies between different calls for proposals, but often we want these reports in:
Start report – your first report confirming that the project is ready to start. Among other things, the report must contain a bank or plusgiro for payments and a project report. All project parties must also submit a document we call Participant's approval. In the initial report, you also specify which global sustainability goals in Agenda 2030 to which the results of the project are expected to contribute.
Guide for Participant's approval (pdf)
Participant's approval form (dotx)
Agenda 2030 classification in start report Guide.pdf
Status report – a continuous reconciliation, usually every six months, so that we can see how the project is progressing. Among other things, you must report how you compare to the project description and submit a cost report for each party. Feel free to enter Vinnova's e-services to see what the reports should contain.
Final report – a summary report that should give an overall picture of how you carried out the project, and what the result was. Here you also submit a total cost statement. According to our general terms and conditions certain beneficiary must attach an auditor's certificate to the final report. Use our template and instructions for the auditor's declaration
Instruction and template auditor's certificate
Read more about who needs to attach auditor's certificate
Follow-up report – a report for the calls for proposals where we want to follow up the project results in the longer term.
We check that all reports are received before we pay out the grant. If you need to complete the report, you will only receive the payment after we have registered your completion.
Use the correct template for your attachments
Two programme have special templates that you should use for the report's attachments. You can find the templates on the program page.
Templates for Challenge-driven innovation
Templates for Vehicle Strategic research and Innovation (FFI)
Inform about changes
It is important that you inform us of changes during the project, so that we can decide on continued funding. For example, you must notify us if you change project manager or are delayed.
Use the Request for change function in Vinnova's eservices portal.
If someone in the project has financial problems, it is important that you contact your programme manager immediately, because Vinnova is not allowed to pay out money to organizations with financial difficulties.
The final contribution may be lower
Sometimes the final contribution can be lower than the maximum amount stated in the decision. This is because the right to funding is calculated for each organisation, and that we only finance a certain percentage of your costs. If your costs are lower, the contribution will also be lower.
If the actual costs are lower than the budgeted costs, you are therefore not always entitled to the amount in the decision. Then it is instead the maximum level of support in the decision that determines how much funding each organization receives, which means that you may have to pay money back to us.
Vinnova reviews the accounting
Vinnova sometimes carries out on-site audits, even up to 10 years after the decision. Then you need to help us produce the documents that our accountants need to look at. You will not be compensated for the time you spend on this.