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Innovation procurement checks 2021 - pilot

Innovation procurement checks are aimed at contracting organisations that are a) involved in an ongoing innovation procurement (option 1), or b) are considering an innovation procurement and need a basis for deciding on whether to go ahead (option 2).

This web page has been machine translated. If there are any uncertainties, please refer to the Swedish text.

The offer in brief

What can you apply for?

External strategic competence and specialized advice in connection with innovation procurement. The grant can also pay for access to external infrastructure for verification and validation.

Who can apply?

Contracting authorities, ie those that are subject to procurement legislation.

How much can you apply for?

The grant size depends on which alternative you choose. For alternative 1: a maximum of SEK 400,000 and for alternative 2: a maximum of SEK 200,000.

Important dates

Funding can be applied for during the period 20 September 2021 to 8 November 2021. Vinnova collects applications weekly during the period starting 1 October 2021. Decisions are made within the next ten working days after each collection.

  • Description of the offer

    • Vinnova has the task of promoting sustainable growth by improving the conditions for innovation. Improved conditions for innovation strengthen the capacity to achieve the goals for sustainable development in Agenda 2030. Through our efforts, we contribute to the global commitment to achieve the goals.

      Our work to contribute to the goals in Agenda 2030

      The financing of checks for innovation procurement will strengthen the conditions for the use of innovation procurement. * This is to promote the development and dissemination of innovative and sustainable solutions that contribute to increased welfare, business competitiveness, equal societal development and the fulfillment of the global sustainability goals in Agenda2030.

      Innovation procurement is a process where public organizations and innovative companies meet to collaborate before or in a procurement on developing new innovative solutions. Innovation procurement is not a specific methodology or procedure. The process is based on the same basis as other public procurement, but also on the same logic as in other types of innovation projects. It is a combination of traditional public procurement and experimental innovation projects, which requires expertise of many kinds. For more information on innovation and procurement, see What is innovation in procurement? | Procurement Authority

      The financing is aimed at contracting authorities and entities (contracting organizations). You are in an innovation procurement or will produce decision material for an upcoming innovation procurement. You need external expertise or specialized advice. The grant can also pay for access to external labs, test beds, test and demo facilities, production facilities and similar infrastructure in connection with an innovation procurement.

      The purpose of the grant is to make it easier for contracting organizations to make more informed and better strategic decisions in a timely manner, by taking advantage of external strategic expertise and specialized advice when their own resources or knowledge are insufficient.

      Funding can be applied for during the period 20 September 2021 - 8 November 2021. Vinnova collects applications weekly during the period starting on 1 October 2021. Decisions are made continuously within the next ten working days after each reading.

      The pilot is part of Vinnova's effort on innovation and procurement in our strategic area Transformative public sector and civil society and Regeringsuppdrag N2021/01194. Regeringsuppdrag N2021/01194

      *) Innovation procurement: procurement that promotes the development and implementation of innovative and sustainable solutions, innovations.Innovation procurement, SOU 2010: 56.

    • The call is aimed at contracting organizations, ie organizations that are subject to procurement legislation.

      Procurement legislation covers the Public Procurement Act (LOU), the Procurement Sector Procurement Act (LUF), the Concession Procurement Act (LUK) or the Defense and Security Procurement Act (LUFS).

    • You can apply for funding to purchase external strategic expertise and specialized advice needed in connection with an innovation procurement. This can, for example, be external strategic competence or specialized advice in the subject area, market analysis and market dialogue, process management, innovation management, law and agreements, intangible assets, service design and procurement procedures.

      The grant may also cover access to external labs, test beds, test and demo facilities, production facilities and similar infrastructure needed to verify and validate various production and development critical features of the new solutions in an innovation procurement.

      It is not possible to apply for funding for internal costs that arise in connection with the project.

      Two types of project

      We finance two different types of project:

      Option 1: You are in an ongoing innovation procurement and have a need to hire external expertise or specialized advice to strengthen the results of your innovation procurement. You may also need external infrastructure for verification and validation.

      Our intention is that the financing will contribute to increasing the quality of ongoing procurements of innovation.

      Option 2: You are considering an innovation procurement and need to produce a decision basis to decide whether to proceed with such a project. You need to hire external expertise or specialized advice to drive the process or to contribute knowledge that strengthens the decision basis.

      Our intention is that the financing will increase the opportunity to produce early decision-making documents that can lead to innovation procurement.

      Eligible costs

      The following costs are eligible:

      • Costs for consultants and licenses etc.
      • Other direct costs

      For further information on eligible costs, see Instructions for eligible costs

      Our funding is through funding. Funding for parties who does not conduct financial activities granted in accordance with ordinance (2009: 1101) with instructions for the Swedish Agency innovation system In these cases, the grant does not constitute State aid. Read more here

      Organizations that conduct economic activities will be granted funding with the support of § 2 p. 2 ordinance (2015: 208) on state support for research and development and innovation, ie as support of minor importance ( de minimis- support) according to Regulation (EU) No 1407/2013

      Before you can be granted de minimis, you must submit a certificate of minor support The form can be downloaded from Vinnova's website. This is done in connection with proposal. The maximum allowable support of minor importance is 200,000 euros per recipient during the last three tax years.

    • The size of the grant is up to SEK 200,000 per competence or access to infrastructure.

      If you apply for support for alternative 1, the grant amounts to a maximum of SEK 400,000 for the use of two or more external competencies, alternatively two or more fees for access to external infrastructure. If only an external competence / infrastructure is used, the grant amounts to a maximum of SEK 200,000.

      If you apply for support for alternative 2, the grant amounts to a maximum of SEK 200,000.

      No co-financing required. Aid intensity is 100%.

      The total budget for the call is SEK 3 million.

    • We will only assess applications that meet the following formal eligibility requirements:

      • Applicant constitutes a contracting public authority or department (contracting organization). Contracting organization refers to all organizations that are subject to procurement legislation.
      • Proposal must be written in Swedish and / or English.
      • The appendix “Project description” must be written according to the template provided by Vinnova on the call's website. The template should be used without editing fonts or margins. No custom formats on the attachment are accepted.
      • Proposal has been received via Vinnova's portal no later than 8 November 2021 at 14.00.
    • What do we assess?

      Potential
      • To what extent the planned or ongoing innovation procurement can generate societal value. This includes addressing a challenge that is relevant to other actors (in and outside the public sector), that the demand for new innovative solutions is great and that developing companies have the conditions to disseminate and scale solutions.
      • The extent to which the solutions in the planned or ongoing innovation procurement are assessed as innovative.
      • The project's potential to make a positive contribution to the global sustainability goals in Agenda 2030, as well as minimize the negative effects.
      • The extent to which innovation procurement is to be designed taking into account a gender perspective and how the results are to benefit both women and men.
      Actors
      • To what extent the external competence to be procured is relevant for the planned or ongoing innovation procurement.
      • To what extent does the project manager have the competence and ability to carry out the project.
      • To what extent does the project involve representation from: a) the business area that will use the solution, b) internal expertise in procurement and c) internal innovation or development staff.
      Feasibility
      • To what extent the budget and schedule are realistic and appropriate in relation to the scope and type of external expertise and / or specialist advice to be engaged.

      How do we rate?

      Your proposal will be assessed against the criteria above. The applications that are judged to meet the criteria well enough are granted funding.

      Vinnova's overall portfolio perspective may affect the final selection of project. Priority is given to applications that have the potential to take advantage of the opportunities of digitalisation, strengthen the development of a resource-efficient, circular economy and increase the use of climate-neutral goods and services.

      The evaluators consist of a group of Vinnova specially appointed experts and programme manager from Vinnova.

      The decision process looks like this:

      • Only applications that, after examination, meet the formal requirements set out in Chapter 5 will be assessed.
      • The assessments are made using the criteria set out in section 6.
      • Based on the assessors' recommendation, Vinnova decides which project will be granted funding.
      • Vinnova's overall portfolio perspective may affect the final selection.
      • decision is sent to those who applied for funding and Vinnova publishes information on approved project on www.vinnova.se.

      Funding can be applied for during the period 20 September 2021 - 8 November 2021. Vinnova collects applications weekly during the period starting on 1 October 2021. Decisions are made within the next ten working days after each reading.

      Important dates:

      • Last application date: applications can be submitted every day, but no later than November 8, 2021, at 14:00.
      • Last decision: 22 November 2021.
      • Project start: no earlier than two weeks after the next reading opportunity and no later than 31 January 2022.
      • Project end: no later than 30 September 2022.
    • About our decisions

      How much the applicant granted in funding stated in the decision. Funding for economic activities will be granted with the support of the Commission Regulation No. 1407/2013 on support of minor importance (de minimis support).

      Our decision to grant or reject a proposal cannot be appealed.

      Term for granted funding

      For funding, our general terms and conditions for fundingapply. The terms include rules on project agreements, conditions for payment, follow-up, reporting and utilization of results.

      Our rules and term for funding

      special conditionsalso apply to everyone who is granted funding

      • The project must be represented by a representative of the project at an experience day or similar activity organized by the Procurement Authority and Vinnova.
      • At least one representative of the project must attend a two-hour introductory seminar.
      • With the exception of § 6.1 in Vinnova's general terms and conditions for funding 2021-EN PROJEKTPART, the types of costs that are eligible are limited to Costs for consultants and licenses etc. - for external skills - and Other direct costs - for fees for infrastructures such as test beds, labs etc.

      Additional special conditions can be determined for individual project.

      If you do not follow our term, you may be liable for a refund. This also applies if you have been granted funding incorrectly or with funding

    • Date
      Change
      07 Oct 2021
      Changes in audit 2021-10-07: - Extension of application period from 5 to 8 November - New special term to clarify eligible types of costs
      17 Sep 2021

    Seminar on checks for innovation procurement

    Do not miss our seminar October 4 on lowered thresholds for innovation procurement. There you will learn more about how the offer of checks for innovation procurement works.

    Lowered thresholds for innovation procurement

    How to apply

    To apply for funding, fill in a web-based form on Vinnova's Stakeholder Portal. You also need to fill in and upload the following attachments:

    • Project description
    • The form of the certificate of support of minor importance (if there is acute partly)

    Download document templates for your attachments

    Plesae download the templates for the documents you need to attach to your application such as a CV or project description.

    Please allow enough time

    Keep in mind that it takes time to make a proposal. You can start filling in information, save and continue at a later time. Therefore, start the proposal well in advance.

    When the proposal is ready, mark it as ready. You can at proposal and make changes, right up to the next reading opportunity or the last application date. If you unlock proposal, you must then clear it to register again.

    This happens when the call is closed

    At each reading occasion, the applications are registered with Vinnova. A confirmation will be sent by e-mail to the person in charge of the user account and to the project manager and signatory / head of department.

    If you have not received a confirmation via e-mail within 24 hours after a reading or when the call has closed, we ask you to contact us.

    When the call is closed, you can not change or fill in any new information. Then you can only complete your proposal if we ask for it.

    Who can read your proposal?

    Applications submitted to us become public documents. But we do not disclose information about the business, inventions or research results if it can be assumed that someone is suffering financial damage if the information is shown. This means that we must release the documents if someone requests them. However, we keep confidential the information that we believe could cause financial damage if it is disclosed.

    At the start report, the approved project annex a "Project Summary" to Vinnova. The project summary must be able to be distributed and published freely and must not contain confidential or otherwise sensitive information. If the proposal does not contain sensitive information, it is a good idea to refer to it instead of attaching a special project report.

    How we handle public documents and confidentiality

    Any questions?

    If you have any questions, please don't hesitate to contact us.

    Fund­ed pro­jects

    Reference number 2021-03459

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