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Planning grant for international proposal 2024

The offer is aimed at actors who want to improve their project applications and opportunities for funding. The offer applies to international calls for proposals in any of the following areas; Sustainable industry, Sustainable societies, Sustainable precision health and Sustainable food systems

This web page has been machine translated. If there are any uncertainties, please refer to the Swedish text.

The offer in brief

What can you apply for?

Development of a proposal to an international call for proposals. Activities that strengthen the proposal or the composition of the team can be funded.

Who can apply?

Academic actors, research institutes, public sector, civil society or small and medium-sized enterprises (SMEs), in Sweden, who plan to apply in an international call for proposals.

How much can you apply for?

Up to SEK 300,000 for project parties. Swedish actors who plan to coordinate a project within Horisont Europa can apply for up to SEK 500,000. The work must be completed within 12 months.

Information meeting with question session February 14

Welcome to our digital information meeting February 14 at 9-10 where we go through the offer Planning grant for international proposal 2024. At the end of the meeting there will be an opportunity to ask questions. No pre-registration is required.

Click here to join the meeting

Important dates

Welcome to our digital information meeting February 14 at 9-10 where we go through the offer Planning grant for international proposal 2024. At the end of the meeting there will be an opportunity to ask questions. No pre-registration is required. Click here to join the meeting

  • Call text for the offer

    Tip: To create a PDF with all the information about the offer click Ctrl+P and select PDF to save the content.

    • The offer is aimed at those of you who plan to design a proposal for an international call for proposals for a research and innovation project in one of Vinnova's following areas; Sustainable industry, Sustainable societies, Sustainable precision health, Sustainable food systems and Sustainable mobility.

      The offer addresses those of you who have well-developed project ideas and clearly planned activities to strengthen the project proposal for the international the call for proposals (the main project). The goal is that your ideas and activities should result in competitive applications for international calls for proposals. Proposal for a planning grant must describe the selected international the call for proposals, the intended main project and the role of applicant organizations or project parties.

      Those of you who plan to apply in an international call for proposalscan apply for up to SEK 300,000. The offer can be applied for by academic actors, research institutes, the public sector, civil society or small and medium-sized enterprises (SMEs) in Sweden.

      Actors who plan to coordinate a project within Horisont Europa can apply for up to SEK 500,000. Read more about how the EU Commission describes the assignment as coordinator from page 129.

      See description of assignment

      Vinnova starts from this description in our assessment. If you have follow-up questions about the coordinatorship or anything else related to Horisont Europa's calls for proposals you are welcome to contact the national contact persons. The planning project must last for a maximum of 12 months.

      Alla Vinnovas's areas that are relevant in this investment have a limited budget. This means that the budget may run out within an area, and that the area then needs to end its participation in the ongoing investment. After each application period, it is clarified whether a specific area will have to refrain from further participation. This is announced in the revision history.

      Sustainable mobility ends its participation in the investment in connection with the application period 2024-03-27 closure because the budget is exhausted. It is no longer possible to apply for funding for project that are linked to this area.

      The following dates apply to the call for proposals:
      In this offer assessments of applications are carried out on four occasions. In order to enable assessment during an application period, applications must be submitted before 14:00 on the reading day. Applications received after this time will be assessed at the next reading.

    • By participating in international collaborations, Swedish organizations get better opportunities to promote global sustainability and increase Sweden's competitiveness. This call for proposals aims to encourage Swedish actors to deepen their international collaborations and improve the ability to write competitive applications for international calls for proposals. The goal is to strengthen Swedish actors' chances to participate in high-quality international research and innovation projects and to increase the opportunities to receive international funding.

      Sustainability and gender equality

      Vinnova is tasked with promoting sustainable growth and community development. Genom Agenda 2030, the countries of the world have agreed on a global agreement and understanding of what characterizes sustainable development. Through our efforts, we contribute to the global commitment to reach the goals.

      Read more about our work to contribute to the goals of Agenda 2030

      In Inom Agenda 2030, Vinnova has specifically identified climate and gender equality as two central sustainability perspectives to which our funded investments should contribute positively. Project financed by Vinnova are therefore expected to take special account of the climate and gender equality aspects.

      One aspect that Vinnova follows up on and assesses is whether both women and men equally share in the contribution, participate in and have influence over the project.

      Another aspect involves analyzing and deciding whether there are gender or gender aspects that are relevant in connection with the project's problem area, solutions and utilization. This question is mandatory for all applicant and can be found under the heading " Project tasks". In this call for proposals the question is the basis for assessment under the potential criterion.

      Read more about what our work for equal innovation means for those of you who seek funding from us

    • The offer is aimed at constellations consisting of one or more Swedish actors who intend to apply for international calls for proposals. Actors who want to collaborate both nationally and internationally with others to strengthen an international proposal for an identified call for proposals.

      Foreign actors without a registered branch or place of business in Sweden can be included as project partners, but cannot receive funding from Vinnova.

    • The planning project aims to strengthen the conditions for competitive applications with Swedish participation in international calls for proposals.

      Activities for which funding can be applied for

      Approved project activities within the scope of this the call for proposals are for example:

      • Activities to strengthen the consortium's composition and collaboration, such as meetings and discussions with potential international partners.
      • Develop a project idea, write and submit a proposal to the identified international the call for proposals. External consultants, whose task is to write and design proposalitself, can be financed with a maximum of SEK 75,000. When hiring external expertise, it is important to describe their competence and previous experience in the field.
      • Development of the scientific or technical basis for the project by, for example, carrying out pilot or "proof of concept" studies. It is important to explain why this is required for a successful proposal or if the international the call for proposals specifically requests this.
      • Activities to strengthen the business case, including conducting IPR analyses, user interviews or developing an initial business plan. It is important to justify why these measures are needed for a successful proposal or if the international the call for proposals specifically requires them.

      What is not funded in this the call for proposals is, for example:

      • Planning projects that do not aim to submit a proposal to an identified international call for proposals.
      • Main project that focuses solely on basic research.

      Eligible costs

      Our funding takes place through funding. Funding for organizations that carry out economic activities is covered by rules on state support. The rules govern, among other things, which types of costs and what proportion of them may be covered by funding.

      Read more about government support on our website

      The following costs are eligible:

      • Salary costs.
      • Material costs.
      • Costs for consultants. Please note that costs for printer consultants are maximized to SEK 75,000 of the total costs.
      • Travel expenses.

      Support grounds and aid intensity

      In this call for proposals funding will be granted with support of one of the following support bases:

      De minimis support
      Funding is granted in accordance with § 2, second point of the regulation (2015:208) on government support for research and development and innovation. The grant is granted as support of minor importance, also called de minimis support or negligible support in accordance with the EU's de minimis regulation.

      Read more on Vinnova's website about de minimis support

      The rules mean that we can finance a maximum of 80 percent of each project party's costs. Please note that the maximum permitted minor support is EUR 200,000 per recipient over the last three years. In order to calculate the maximum allowable support, all funding granted under the Ordinance on minor support must be added together. funding for other parts of the group must also be included in this calculation. However, if you have received support according to GBER, you should not count on this. In order to be granted this support, you therefore need to submit a certificate of de-minimum support.

      Non-state aid
      Funding is granted in accordance with § 5 regulation (2015:208) on support for research and development and innovation. The grant is granted as non-state aid, which organizations that do not conduct economic activities can be granted. This generally includes universities and university colleges, research institutes and other organizations that do not offer any kind of service or product on a market. An organization applying for Non-state support is ultimately responsible for the assessment that it does not carry out economic activities.

    • The offer consists of two parts, depending on the role of the Swedish the actors:

      • Actors who plan to apply in an international call for proposals can apply for up to SEK 300,000 per project.
      • Actors who plan to coordinate a project within Horisont Europa can apply for up to SEK 500,000 per project.

      The grant may constitute no more than 80 percent of the planning project's total eligible costs. The remaining amount must be self-financed by the project parties.

      Please note that the maximum contribution rate per planning project is not the same as the maximum permitted support level per participant. The level of support for each participant is limited for companies around the rules for state support according to basis for support De minimis and non-state support.

      More information on support levels can be found in the document "Support levels, definitions etc. for funding according to Vinnova's support scheme"

    • Conditions for us to assess proposal

      We will only assess applications that meet the following formal eligibility requirements:

      • Proposal must refer to a planning project for a specific international call for proposals.
      • It must include a working direct link to the international the call for proposals to which applicant intends to apply.
      • All project parties must be legal entities. Please note that sole proprietorships or sole traders are not legal entities.
      • The project manager must be employed by one of the project parties.
      • Proposal must be written in Swedish or English.
      • Proposal must contain all mandatory attachments, and these must be written according to the current template and must not exceed the maximum number of pages allowed.
      • The requested contribution can constitute a maximum of 80 percent of the project's total eligible costs. This means that at least 20 percent own funding is required from the applicant party or partners.
      • Any costs for writing consultation may not exceed SEK 75,000.
      • No other attachments shall be included in proposal beyond those specified in section 9.
      • The planning project must last for a maximum of 12 months.
      • Proposal must follow all instructions set out in section 9.
      • No foreign actors seek funds.

      Applications that do not meet the formal requirements or instructions set out in Section 9 will not be assessed, and will be rejected without further justification.

    • What do we assess?

      The project proposals must be in line with aim and objective of the call for proposals and are assessed based on the following criteria described below. It is important to note that if the international proposal has specific eligibility requirements on self- funding, applicant must describe how they will meet these eligibility requirements and secure the necessary self-funding.

      Potential
      • The planning project's potential to design a competitive proposal for an international call for proposals.
      • The planning project's potential to identify and engage relevant actors both internationally and nationally.
      • The main project's potential to be granted international funding.
      • The main project's innovation height.
      • The main project's potential to contribute to increased gender equality. Assessment takes place based on the applicant's answer to the mandatory question under " Project tasks".
      • The main project's potential to contribute positively to the global goals of Agenda 2030, as well as minimize the negative effects.
      Actors
      • The capacity, competence and ability of the project team, including the consultants, to produce a competitive international proposal.
      • The composition of the project team regarding gender distribution, including the distribution of power and influence between women and men.
      Feasibility
      • The planning project's schedule and budget are realistic, credible and appropriate.
      • The planning project's activities are appropriate for strengthening an international proposal and, if relevant, for creating in-depth collaborations.
      • How well equality aspects have been integrated in the implementation of the planning project and the main project.

      How do we judge?

      The assessment is based on proposal submitted via Vinnova's e-services. See section 9 for more information.

      The applications that meet the formal requirements according to chapters 6 and 9 are evaluated against the assessment criteria in section 7 by specially appointed external evaluator supplemented by expert programme manager at Vinnova. The overall evaluation results in a recommendation, based on which Vinnova makes decisions. Vinnova reserves the right to apply a portfolio perspective when selecting planning grants.

      Applications submitted to us become public documents. But we do not give information about an individual's business or operating conditions, inventions and research results if it can be assumed that an individual will suffer damage if the information is disclosed.

    • About our decisions

      How much each party in the project is granted in funding is shown in the decision. Funding will be granted with Support of minor importance (de minimis support) and non-state support. The basis for support appears in the decision and also governs which costs are eligible for support.

      Our decision to grant or reject a proposal cannot be appealed.

      Term for granted funding

      For granted funding our general terms and conditions for fundingapply. The terms contain, among other things, rules about project agreements, conditions for payment, follow-up, reporting and utilization of results. Scientific publication must take place with open access in accordance with Vinnova's instructions.

      Current term can be found on our website, along with help to understand and comply with the terms

      Supplementary special conditions can be decided for individual project.
       
      If you do not comply with our term you may be liable for a refund. This also applies if you have been granted funding incorrectly or with too high an amount.

    • This is how you apply

      To apply for funding, you fill in a web-based form in Vinnova's e-service for applications, which you can find via the button Apply here.

      There you also upload the following attachments:

      • A project description of a maximum of 7 A4 pages, according to the template available for download on the call's webpage.
      • CVs for key people in the project including hired consultants. A maximum of 6 CVs, one A4 page per person according to the template available for download on the call's webpage.
      • Signed certificate for companies seeking " Support of minor importance" (de minimis support). The template for the certificate can be downloaded from the call's webpage.

      The appendices can be written in Swedish or English.

      Keep in mind that it takes time to make a proposal. You can start filling in information, save and continue at a later time. When proposal is ready, you mark it as done. You can fully unlock proposal and make changes at any time, right up to the last application date.

      Mark proposal ready in good time before the call for proposals closes.

      When the call for proposals has closed and proposal has been registered with Vinnova, a confirmation will be sent out by e-mail to you who are responsible for the user account, project manager and company signatory or head of department. It may take a few hours before you receive the email.

      If you have not received a confirmation by e-mail within 24 hours after the call for proposals has closed, please contact us.

      When the application period has expired, completion of proposal can only take place upon request from us.

    • 2024-04-12

      Addition of text in section 1 " The offer in brief" paragraph 3:

      Actors who plan to coordinate a project within Horisont Europa can apply for up to SEK 500,000. Read more about how the EU Commission describes the assignment as coordinator from page 129.

      See description of assignment

      Vinnova starts from this description in our assessment. If you have follow-up questions about the coordinatorship or anything else related to Horisont Europa's calls for proposals you are welcome to contact the national contact persons.

      2024-04-23

      Additions and deletions of text section 1 " The offer in brief" paragraph 1:

      The offer is aimed at those of you who plan to design a proposal for an international call for proposals for a research and innovation project in one of Vinnova's following areas; Sustainable industry, Sustainable societies, Sustainable precision health and Sustainable food systems and Sustainable mobility.

      2024-04-23

      Addition of text section 1 " The offer in brief" paragraph 6:

      Alla Vinnovas's areas that are relevant in this investment have a limited budget. This means that the budget may run out within an area, and that the area then needs to end its participation in the ongoing investment. After each application period, it is clarified whether a specific area will have to refrain from further participation. This is announced in the revision history.

      Sustainable mobility ends its participation in the investment in connection with the application period 2024-03-27 closing because the budget is exhausted. It is no longer possible to apply for funding for project that are linked to this area.

    How to apply

    To apply for funding, you need to log in and complete an application form in our eServices portal. The application form contains questions about your project, the participants taking part in the project and your budget. 

    Download attachment templates

    Here you can download templates for the attachments that you need to attach in proposal, for example CV template or project description template.

    Please allow enough time

    Please keep in mind that it takes time to complete an application. Filling in the templates can take several days, since they're based on analyses you need to do. Therefore, start the application well in advance. You can start filling in your details, then save and continue at a later time.

    When you've completed your application, please mark it as done ("klar"). You can unlock and make changes to your application at any time until the call closes. If you unlock your application, you must mark it as done ("klarmarkera") if you want the application registered when the call closes. 

    This happens when the call for proposals is closed

    When your proposal has been registered, we email a confirmation to the person responsible for the user account as well as to the project manager and the signatory. This may take a few hours after the call for proposals closes. If you have not received a confirmation within 24 hours after the call for proposals closes, please contact us.

    When the call for proposals is closed, you cannot change or fill in any new information. Then you can only supplement your proposal if we ask for it.

    Who can read your proposal?

    Applications submitted to us become public documents. But we do not disclose information about the business, inventions or research results if it can be assumed that someone will suffer financial damage if the information is shown.

    This means that we must hand over the documents if someone requests them. But we keep confidential the information that we judge could mean financial damage if it is disclosed.

    This is how we handle public documents and confidentiality

    Any questions?

    If you have any questions, please don't hesitate to contact us.

    Lars Resman

    Handläggare Hållbar industri

    Camilla Sjörs

    Handläggare Hållbara matsystem

    Pontus von Bahr

    Handläggare Hållbar precisionshälsa

    Maria Mützell

    Administrativa frågor

    Melike Günes

    Utlysningsansvarig

    Gustav Malm

    Handläggare Hållbara samhällen

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