Testbed for Digital Labelling of Archive Documents

Purpose and goal

The City Archives and RISE have built a test bed to test readings of RFID labels on archive volumes, stored tightly on moving shelves of sheet metal. The purpose is to develop more efficient logistics as well as secure the cultural heritage. The aim has been to find techniques that can realistically be introduced in the cultural heritage sector in the near future. There exist realistic scenarios, from an economic and technological standpoint, with long-life, non-damaging labels. Open standards can be used for reading technology and existing logistics systems can be used.

Expected results and effects

The tests resulted in the identification of three realistic scenarios, one with handheld readers and two with fixed readers for mass reading during transport or in the reading room. Technology integration is required to adapt the reading technology to logistics systems and data communication. If the technology is introduced, logistics work will be more efficient and secure, as volumes can be tracked and logged in the premises. Linking to other systems, such as digital ordering of archive documents, provides better service to users and perhaps apps for feedback on identified volumes.

Planned approach and implementation

The test bed was built in two archive rooms, with secure communication and open API based software. No manufacturer has tested their own equipment, which may be because the market is global but immature, and that commitment requires a larger project. RISE tested various readers, labels, software and communication solutions together with the City Archives staff. Finished systems do not exist, so every introduction will need a technology integrator, which will adapt the open reading technology to existing logistics systems and actual conditions at each location.