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How we process personal data

We need to collect personal data to be able to handle various matters. Here we explain how we handle your personal data according to the General Data Protection Regulation (GDPR) and what we use it for.

This web page has been machine translated. If there are any uncertainties, please refer to the Swedish text.

Personal data is any information that can be linked to a living natural person. This can include, for example, name, social security number, nationality, education, employment and contact details.

According to the General Data Protection Regulation (GDPR), organisations may only collect and process personal data for a well-defined purpose. This means that it must be clear what the data will be used for. In addition, only relevant data must be processed and it must not be kept for longer than necessary.

You can influence the management of your contact information

You have the right to request access to, rectify, erase or restrict the processing of your personal data. You can also object to how we handle your personal data.

Eftersom Vinnova is a public authority and we are obliged to follow the National Archives' archiving rules, which are binding on all government agencies. This means that we cannot normally correct or delete information that is considered public documents.

If you wish to make a complaint about our processing of personal data, you should contact us directly or the Swedish Data Protection Authority (formerly the Swedish Data Protection Authority).

How to contact us about contact details

To contact us about personal data:

call 08-473 30 00
email vinnova@vinnova.se
write to Vinnova, 101 58 Stockholm

Please state what your case is about.

How we process personal data in different cases

We collect personal data in different ways depending on the area in question. For it to be legal, we need to rely on one of the six legal bases in the General Data Protection Regulation. See below what data we collect, on what legal basis we do so and how long we store the data within each specific area.

We process personal data about project manager, signatories and project participants to:
administer and assess grant applications
process granted grant cases
do various follow-ups
In order for us to also be able to follow the instructions in the appropriation letters we receive from the government, we also transfer personal data of project manager to the Swedish Research Council. They then collect this in a research database.
The personal data that is normally collected is:
For applicant: Name and email address
For project manager: Name, email address, phone number, gender and year of birth
For signatories: Name and email address
In cases where we request the CV of project participants, only the name is required, but we do not control what personal data the applicant submits. We advise against including unnecessary information on the CV, such as social security numbers.
Vinnova's legal basis for processing personal data about project manager, signatories and project participants is that they are necessary to fulfill tasks of public interest and exercise of authority.
Vinnova's legal basis for processing personal data for evaluator is agreement.
How long is the personal data stored?
Personal data in public documents is stored according to current archiving regulations.
We process personal data about project manager, signatories and project participants to:
- administer and assess grant applications
- process granted grant cases
- do various follow-ups
In order for us to also be able to follow the instructions in the appropriation letters we receive from the government, we also transfer personal data of project manager to the Swedish Research Council. They then collect this in a research database.
The personal data that is normally collected is:
- For applicant: Name and email address
- For project manager: Name, email address, phone number, gender and year of birth
- For signatories: Name and email address
- In cases where we request the CV of project participants, only the name is required, but we do not control what personal data the applicant submits. We advise against including unnecessary information on the CV, such as social security numbers.
Vinnova's legal basis for processing personal data about project manager, signatories and project participants is that they are necessary to fulfill tasks of public interest and exercise of authority.
Vinnova's legal basis for processing personal data for evaluator is agreement.
How long is the personal data stored?
Personal data in public documents is stored according to current archiving regulations.
To promote and follow up on Swedish participation in the EU framework programme, Vinnova processes personal data about project manager, whose organisation has received funding from the EU.
The personal data collected is:
name
sometimes also email address
Organizational information is searchable in the EU Commission database, and Vinnova can request the personal data by contacting the respective organisation.
Vinnova's legal basis for the processing is that it is necessary to fulfill tasks of public interest.
How long is the data stored?
The data is saved as long as it is relevant for promotion and follow-up.
To promote and follow up on Swedish participation in the EU framework programme, Vinnova processes personal data about project manager, whose organisation has received funding from the EU.
The personal data collected is:
- name
- sometimes also email address
Organizational information is searchable in the EU Commission database, and Vinnova can request the personal data by contacting the respective organisation.
Vinnova's legal basis for the processing is that it is necessary to fulfill tasks of public interest.
How long is the data stored?
The data is saved as long as it is relevant for promotion and follow-up.
To enable data sharing of information about all funded project from the Swedish Energy Agency, Formas, Forte, the Swedish Research Council and Vinnova, a database is provided with a comprehensive, up-to-date and comparable picture of the research and innovation that has been funded.
The personal data collected is:
Names and gender of people who participate or have participated in funded project.
names of authors of scientific publications.
Vinnova's legal basis for the processing is that it is necessary to fulfill tasks of public interest.
To enable data sharing of information about all funded project from the Swedish Energy Agency, Formas, Forte, the Swedish Research Council and Vinnova, a database is provided with a comprehensive, up-to-date and comparable picture of the research and innovation that has been funded.
The personal data collected is:
- Names and gender of people who participate or have participated in funded project.
- names of authors of scientific publications.
Vinnova's legal basis for the processing is that it is necessary to fulfill tasks of public interest.
In order to be able to send e-mails and invitations to events, Vinnova processes personal data about subscribers and other relevant persons in the innovation system.

The personal data collected is:
Name
E-mail
Vinnova's legal basis for the processing is that it is necessary to fulfill tasks of public interest.
How long is the personal data stored?
The data is stored as long as the subscription lasts and as long as people are part of Vinnova's target group.
In order to be able to send e-mails and invitations to events, Vinnova processes personal data about subscribers and other relevant persons in the innovation system.

The personal data collected is:
- Name
- E-mail
Vinnova's legal basis for the processing is that it is necessary to fulfill tasks of public interest.
How long is the personal data stored?
The data is stored as long as the subscription lasts and as long as people are part of Vinnova's target group.
In order to administer events and visits, which in some cases include materials and surveys, Vinnova processes personal data about event participants and other visitors.
The personal data collected is:
For event participants: Name, contact information and sometimes reported diet
For other visitors: Name and contact details
Vinnova's legal basis for the processing is to be able to fulfill a task of public interest and a legal obligation.
How long is the personal data stored?
Personal data contained in public documents is stored in accordance with applicable archiving regulations. Other data is deleted when it is no longer relevant.
In order to administer events and visits, which in some cases include materials and surveys, Vinnova processes personal data about event participants and other visitors.
The personal data collected is:
- For event participants: Name, contact information and sometimes reported diet
- For other visitors: Name and contact details
Vinnova's legal basis for the processing is to be able to fulfill a task of public interest and a legal obligation.
How long is the personal data stored?
Personal data contained in public documents is stored in accordance with applicable archiving regulations. Other data is deleted when it is no longer relevant.
In order to provide information about our activities, we photograph and webcast certain events. Vinnova then processes personal data about speakers, panelists and other participants.

The personal data collected is:
Name
Photo
Voice
Vinnova's legal basis for the processing is to be able to fulfill a task of public interest.
How long is the personal data stored?
Data is deleted when it is no longer relevant.
In order to provide information about our activities, we photograph and webcast certain events. Vinnova then processes personal data about speakers, panelists and other participants.

The personal data collected is:
- Name
- Photo
- Voice
Vinnova's legal basis for the processing is to be able to fulfill a task of public interest.
How long is the personal data stored?
Data is deleted when it is no longer relevant.
In order to respond to inquiries from the public, media and other organisations, Vinnova processes personal data about the inquirer.
The personal data collected is:
Name
E-mail
Any other contact details
Vinnova's legal basis for the processing is that it is necessary to fulfill tasks of public interest and exercise of authority.
How long is the personal data stored?
Personal data contained in public documents is stored in accordance with applicable archiving regulations. Other data is stored for six months, after which it is deleted.
In order to respond to inquiries from the public, media and other organisations, Vinnova processes personal data about the inquirer.
The personal data collected is:
- Name
- E-mail
- Any other contact details
Vinnova's legal basis for the processing is that it is necessary to fulfill tasks of public interest and exercise of authority.
How long is the personal data stored?
Personal data contained in public documents is stored in accordance with applicable archiving regulations. Other data is stored for six months, after which it is deleted.
In order to disseminate information about the operations and reach new target groups, Vinnova processes personal data about employees and other relevant people in the innovation system.
The personal data collected is:
Name
Photo
Voice
Vinnova's legal basis for the processing is to fulfill a task of public interest.
How long is the personal data stored?
The data is deleted when it is no longer relevant.
In order to disseminate information about the operations and reach new target groups, Vinnova processes personal data about employees and other relevant people in the innovation system.
The personal data collected is:
- Name
- Photo
- Voice
Vinnova's legal basis for the processing is to fulfill a task of public interest.
How long is the personal data stored?
The data is deleted when it is no longer relevant.
In order to disseminate information about research, development and innovation, Vinnova publishes its own and external reports on the website, where personal data about authors is provided.
The personal data collected is:
Name
Vinnova's legal basis for the processing is legal obligation.
How long is the personal data stored?
The personal data that appears in public documents is stored in accordance with applicable archiving regulations.
In order to disseminate information about research, development and innovation, Vinnova publishes its own and external reports on the website, where personal data about authors is provided.
The personal data collected is:
- Name
Vinnova's legal basis for the processing is legal obligation.
How long is the personal data stored?
The personal data that appears in public documents is stored in accordance with applicable archiving regulations.
In order to administer contractual relationships and to fulfill agreements, Vinnova processes personal data about contractors, suppliers and evaluator.
The personal data collected is:
For everyone: Name and contact information
For personally hired employees: Personal identification number and account number
For evaluator: Name, gender, year of birth, contact information, experience information and information for payment of compensation
Vinnova's legal basis for the processing is agreements.
How long is the personal data stored?
Personal data contained in public documents is stored in accordance with applicable archiving regulations. Other data is deleted when the agreement ends.
In order to administer contractual relationships and to fulfill agreements, Vinnova processes personal data about contractors, suppliers and evaluator.
The personal data collected is:
- For everyone: Name and contact information
- For personally hired employees: Personal identification number and account number
- For evaluator: Name, gender, year of birth, contact information, experience information and information for payment of compensation
Vinnova's legal basis for the processing is agreements.
How long is the personal data stored?
Personal data contained in public documents is stored in accordance with applicable archiving regulations. Other data is deleted when the agreement ends.
In order to be able to administer offers that have not won the procurement, Vinnova processes personal data about bidders.
The personal data collected is:
Name
Contact details
Vinnova's legal basis for the processing is to fulfill a task of public interest.
How long is the personal data stored?
The data is stored for four years, after which it is discarded.
In order to be able to administer offers that have not won the procurement, Vinnova processes personal data about bidders.
The personal data collected is:
- Name
- Contact details
Vinnova's legal basis for the processing is to fulfill a task of public interest.
How long is the personal data stored?
The data is stored for four years, after which it is discarded.
To administer and investigate incoming whistleblower cases, Vinnova processes personal data that appears in whistleblowing and that is needed for Vinnova's investigation of the cases.
The personal data collected is:
name
social security number
contact details
employment information
Vinnova's legal basis for the processing is that it is necessary to fulfill a legal obligation.
How long is the personal data stored?
The personal data that appears in public documents is stored in accordance with applicable archiving regulations.
To administer and investigate incoming whistleblower cases, Vinnova processes personal data that appears in whistleblowing and that is needed for Vinnova's investigation of the cases.
The personal data collected is:
- name
- social security number
- contact details
- employment information
Vinnova's legal basis for the processing is that it is necessary to fulfill a legal obligation.
How long is the personal data stored?
The personal data that appears in public documents is stored in accordance with applicable archiving regulations.
In order to recruit new employees, Vinnova processes personal data about job seekers.
The personal data collected is:
Name
Contact details
Competence
CV
Vinnova's legal basis for the processing is to fulfill a task of public interest.
How long is the personal data stored?
The data is stored for two years, after which it is filtered. For candidates who are hired, the data is retained by Vinnova in accordance with archiving legislation.
In order to recruit new employees, Vinnova processes personal data about job seekers.
The personal data collected is:
- Name
- Contact details
- Competence
- CV
Vinnova's legal basis for the processing is to fulfill a task of public interest.
How long is the personal data stored?
The data is stored for two years, after which it is filtered. For candidates who are hired, the data is retained by Vinnova in accordance with archiving legislation.
In order to be able to monitor visits to the website, Vinnova processes personal data about the website's visitors.
No personal data is collected. A temporary entity ID is created to collect statistics about page visits from the same department.
Vinnova's legal basis for the processing is to fulfill a task of public interest.
How long is the personal data stored?
The data is stored for 14 months; after that it is deleted.

In order to be able to monitor visits to the website, Vinnova processes personal data about the website's visitors.
No personal data is collected. A temporary entity ID is created to collect statistics about page visits from the same department.
Vinnova's legal basis for the processing is to fulfill a task of public interest.
How long is the personal data stored?
The data is stored for 14 months; after that it is deleted.

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Last updated 3 February 2026