Official documents and confidentiality

Many of the documents sent to us become official documents. Find out what this means and what rules apply for preserving your integrity.

All documents that are either received by an authority or prepared and kept there are official documents. At Vinnova, this includes reports, applications for funding, funding decisions or tenders in public procurements. It doesn't include documents that have only been used for preparing matters such as memorandums, drafts or internal working documents.

According to the principle of public access to information, we're obliged to provide the information if somebody requests access. Anyone can request access to an official document. But just because a document is official doesn't mean that all the information it contains is public.

How to request access to official documents

If you'd like to access an official document, please contact our registrar. Please write Request for official documents in the subject line.

Send an email to our registrar

Confidentiality in the documents we give access to

The Public Access to Information and Secrecy Act (2009:400) regulates what information is public and what information can be classified as confidential in an official document. The law exists to protect the integrity of those who send in documents to an authority.

The information that's covered by confidentiality is reviewed every time someone requests access to a document. Therefore, Vinnova's programme managers always carry out a confidentiality assessment of the documents requested.

What we classify as confidential

According to the law, we may not release information that can cause economic damage to a private party. This could be information on a private party's business or operating conditions, inventions or research results.

Business and operating conditions

Business and operating conditions may involve operating guidelines, market research, market plans, information on budgets and salaries and other information in a private party's activities.

Information on cooperation partners

We may not release information on financial or personal circumstances concerning cooperation partners of the organisations that are subject to our activities. This means that if you have a business relationship with an organisation that receives financing from us, we will classify such information about you as confidential. This applies regardless of whether there is a risk of economic damage or not.