Invoice handling

Invoice and supply

VINNOVA receives invoices on paper and in electronic form (e-invoices) in the format Svefaktura [SwedInvoice]. All paper invoices are scanned and handled to be electronic  invoices. To help to save the environment and costs and to achieve a faster invoicing process, we request that all of our suppliers send electronic invoices Invoicing via e-mail is not an e-invoice and is not accepted.

Invoicing address:

All invoices must be addressed to:

VINNOVA
FE 34
SE-833 26 STRÖMSUND, Sweden

Appendices and specifications should be attached to the invoice. Other post, for example delivery notes that have not been sent in connection with the invoice, reminders, advertising material etc. should be sent to VINNOVA’s ordinary address:

VINNOVA
SE-101 58 Stockholm, Sweden

Reference on the invoice

When ordering goods or services, the orderer must specify the invoice address and an invoice references: Order identity (always 4 numbers). Example: 1097. In those instances where the orderer cannot specify identity, the supplier should reject the order.

Invoice information/payment terms

The following information must always be included on an invoice:

• Invoice number
• Invoice date
• Due date/payment terms
• A clear specification as to what the invoice relates to
• Invoice amount
• VAT amount
• Corporate identity number/VAT number
• Plus giro/Bank giro number or bank account including clearing number.
• Information regarding f-skattebevis (tax reserve certificate)

VINNOVA pays invoices after 30 days of receipt.
Administration costs or other charges will not be accepted. Any penal interest on arrears of payment in accordance with the Interest Act is accepted.

E-invoices

For future negotiations and extensions to prevailing contracts, electronic invoices will be a criterion. There is a strong desire that invoices are supplied electronically from other suppliers.

More information about Svefakturan [SwedInvoice] (please check on the left side of SwedInvoice's website).

How should a supplier send e-invoices?

1. Directly via the Internet from the Invoice portal. Information to suppliers without support for e-invoices in their invoicing system
   The Invoice portal is a web interface for the registration of invoices for all government authorities.
   The supplier will save on paper and other stationery costs as well as postage charges. No software installation is required. If the supplier does not have that many invoices, this is a simple way of getting started with e-invoicing. By registering the invoice and sending it from the Invoice portal, the supplier can rest assured that the e-invoice format is correct and that the recipient can receive it.
   
   How do you produce invoices at the Invoice portal
    

2. Via the supplier's business system
   For companies that send a lot of invoices or if they want to connect invoicing to their business system, there are several different solutions on the market.

More information

Other questions concerning different solutions and VINNOVA’s invoice handling contact:

• Tina Adolfsson, telephone +46 8 473 31 96,  or
• Monika Lindgren, telephone +46 8 473 30 96,